Article I – Name
The name of the organization shall be the Honolulu-Pacific
Federal Executive Board, hereinafter referred to as the
FEB.
Article II – Authority and Purpose
Section 1 – Federal Executive Boards
are established by direction of the President. A memorandum
to heads of departments on July 6, 1966 adding Honolulu
among others and a memorandum to the Director, Bureau of
the Budget dated August 13, 1969 are the establishing documents.
Regulations governing Federal Executive Boards are published
in the Code of Federal Regulations, Title 5, Part 960.
Section 2 – Consistent with the
range of authority and discretion which Board members hold
by delegation from superiors in their respective agencies,
it shall be the purpose of the FEB to initiate improved
coordination of governmental activity within the State of
Hawaii and that part of the Pacific area under jurisdiction
of a member agency through cooperative action among field
establishments in the areas of governmentwide policy implementation,
service to the community, and improving the quality of Federal
Government and Federal Service.
Section 3 – From time to time and
under the guidance of the Director of the Office of Personnel
Management, the FEB shall direct its cooperative activity
to specific programs concerning Presidential policies of
general application.
Article III – Membership
Section 1 – Membership on the FEB
shall consist of the heads of agencies located in the State
of Hawaii and that part of the Pacific area under jurisdiction
of a member agency as designated by the head of the department
or agency.
Section 2 – Board members will
each designate an alternate who will participate in Board
meetings in the absence of the principal.
Section 3 – Board members will
designate officials and employees on their staff to participate
in activities undertaken by the FEB or work of committees/councils
under the FEB. Such assignments will not constitute membership
on the FEB.
Section 4 – Voting privileges in
meetings of the FEB shall be restricted to the members or,
in their absence, their designated alternates.
Article IV – Policy Committee
Section 1 – The Policy Committee
shall seek ways and means to undertake with diligence and
serious purpose those activities in the areas of governmentwide
policy implementation, service to the community, and improving
the quality of the Federal Government that will best contribute
to the effectiveness and economy of government operations
in Honolulu, the State of Hawaii and cognizant Pacific areas.
Section 2 – The Policy Committee
shall consist of six (6) elected members and the immediate
past chair still in Federal Government service as voting
members. Representatives from the General Services Administration
and the Office of Personnel Management will serve as ex-officio
members.
Section 3 – The Policy Committee
may at its discretion designate persons as honorary, special,
and/or associate members without vote.
Article V – Officers and Elections
Section 1 – The elected officers
of the FEB shall be a Chairperson, Vice Chairperson, and
six members of the Policy Committee.
Section 2 – The term of office
for the Chairperson and Vice Chairperson shall be for one
fiscal year. Unless there are extenuating circumstances,
the Vice Chairperson shall be nominated to be Chairperson-elect.
Section 3 – The term of office
for elected members of the Policy Committee shall be two
years. Terms for three elected members of the Policy Committee
shall expire on even years. The terms of the other three
elected members shall expire on odd years. Elections shall
be held annually to fill the vacancies created by the expiring
terms. Interim vacancies shall be filled by appointment
of a member of the FEB by the Chairperson. The appointed
members shall hold office until the next regular election
at which time a member shall be elected for the unexpired
term.
Section 4 – FEB elections shall
be held during the last fiscal quarter (July-September).
A ballot listing the nominees will be mailed or emailed
to members. Officers will assume their duties on the first
day of the new fiscal year (October 1). It shall be the
duty of the Chairperson to appoint a nominating committee
of two (2) members who shall place in nomination one or
more names for each elective office.
Section 5 – Election shall be by
ballot or by electronic mail. In all instances, the candidate
receiving the greatest number of votes for an office shall
be declared elected to that office.
Section 6 – In the event the Chairperson
must leave office prior to the end of the elected term,
either because of illness or transfer, the Vice Chairperson
shall be designated to serve as acting Chairperson until
the unexpired term of the Chairperson has been completed.
A special election will be held whenever the Vice Chairperson
position becomes vacant.
Article VI – Duties of Officers and Staff
Section 1 – The Chairperson shall
preside at all meetings of the FEB, appoint all standing
and special committees, call such special meetings as may
be required, and act as spokesperson for the Executive Board
on all occasions. The Chairperson shall also serve as Chairperson
of the Policy Committee.
Section 2 – The Vice Chairperson
shall preside at meetings in the absence of the Chairperson.
The Vice Chairperson shall also serve as a member of the
Policy Committee.
Section 3 – In the event emergency
or special meetings must be called and both the Chairperson
and Vice Chairperson are unavailable to preside, the Chairperson’s
alternate or someone designated by the Chairperson shall
preside.
Section 4 – The executive director
shall issue the notices of all meetings, assist committees
in the preparation of minutes where needed, retain official
files of minutes, conduct the routine correspondence of
the FEB, and keep such records as may be required. The executive
director shall manage and disburse funds of the FEB in accordance
with instructions of the Policy Committee and perform such
other functions as the Chairperson may assign.
Article VII – Meetings
The FEB will hold regular meetings of the full membership
a minimum of two (2) times a year upon notice by the Chairperson.
Special meetings of the Executive Board will be on call
by the Chairperson.
Article VIII – Reports
The Chairperson, in consultation with the Policy Committee,
shall prepare and submit reports as required by the Office
of Personnel Management.
Article IX – Effective Date of Constitution
This constitution shall become effective upon adoption
by a majority of the members present and voting.
Article X – Amendments to the Constitution
Policy Committee members shall approve amendments to the
constitution at a meeting at which a quorum is present.
Amended December 3, 2004
Reviewed:
5/1/06
